Advert Number UGC/CPSB/DRM/02/23       Advert Date13/1/2023    Closing Date27/1/2023
POSITION: Director Records Management and Administrative Services [Q]Apply
Basic Salary Scale: Ksh. 99,990 -133, 870 (CPSB 04)
House Allowance: Ksh.28, 000
Commuter Allowance: Ksh.14, 000 p.m.
Leave Allowance (Annual): Ksh. 10,000
Terms of Service: Permanent and Pensionable
Reports to: Chief Officer Public Service Management

Requirement for Appointment

i) Be a holder of Bachelor’s degree in Information Science/Records Management from a
recognized institution.
ii) A Master’s degree in Records and Archives Management from a recognized institution
will be an added advantage.
iii) Knowledge and work experience of not less than Seven (7) years, three (3) of which must
have been at Senior Management level in the Public Service or Private Sector.
iv) Demonstrate outstanding professional competence and administrative ability in the
management of the records function.
v) Membership of a relevant professional body.
vi) Management and leadership course of not less than four weeks from a recognized
institution will be an added advantage.
vii) Successful applicant to meet the requirements of Chapter Six of the Constitution on
Leadership and Integrity.

Duties and Responsibilities

i) Initiate, develop and implement Records Management policies and procedures.
ii) Lead in development and implementation of the Records Management Strategy.
iii) Advise on new records management policies, providing a framework to guide staff in the
management and use of the departmental records systems.
iv) Prepare and submit budget estimates and work plans for the registry section to ensure
adequate allocation of resources.
v) Develop and oversee implementation of sound security of information and records to
safeguard private and confidential data of the County.
vi) Coordinate the provision of efficient and effective management of registry services.
vii) Provide leadership in training, capacity building, mentoring and coaching of section’s
staff to inspire and motivate them.

viii) Ensure staff are sensitized and understand the creation and management of
records management systems.
ix) Custodian of County Government records.
x) Design and develop digital filing systems and efficient records retrieval systems in the
xi) Ensure compliance with relevant legislations and regulations.
xii) Liaise with Kenya National Archives and Documentation Services on Appraisal and
disposal of records.
xiii) Plan, monitor and evaluate performance of staff against the set targets.