County Government of Uasin Gishu



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ADVERT DESCRIPTION
Advert Number UGC/CPSB/CAD/01       Advert Date9/1/2019    Closing Date25/1/2019
POSITION: CHIEF OFFICE ADMINISTRATOR [M]Apply
QUALIFICATIONS,REQUIREMENTS, DUTIES AND RESPONSIBILITIES
Duties and Responsibilities
• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including email and prepare responses to correspondence containing routine inquiries.
• Receive visitors and determine whether they should be given access to specific individuals.
• Perform general office duties such as ordering supplies, maintaining records and performing basic bookkeeping
• Prepare agendas and make arrangements for meetings, manage executives' schedules and make logistical travel arrangements.
• Compile data, and prepare papers for consideration and presentation by executives, committees and board of directors.
• Attend meetings in order to record minutes and compile, transcribe, and distribute minutes of meetings.
• Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping.
• Supervise and train clerical staff.

Requirements for Appointment
For appointment to this grade, an officer must have:-
• Bachelors Degree in Secretarial Studies or a Bachelor of Business Management/Administration or an equivalent from a recognized institution with 5 years’ experience in a busy office

OR


• Diploma in Secretarial Studies from the Kenya National
• Examination Council or equivalent qualifications from a recognized institution and have served in the grade of Senior Personal Secretary/Senior Office Administrator or any other relevant and comparable position in the Public Service or equivalent for a minimum period of three (3) years
• Proficiency in Computer Applications
• Good communication and interpersonal skills
• Ability to work with minimum supervision